Art Show Rules and Fees

The purpose of this Art Show is to exhibit and sell original artwork of a science fiction, fantasy, horror, and/or fannish nature. Both flat and 3-D artwork will be accepted for display and sale. Artwork may be offered for sale at fixed prices, or by written auction (subject to the restrictions below), or both, or neither.
  1. All flat art must be matted, framed or otherwise mounted. Framed works must have a wire for hanging.
  2. Every piece–print, flat or 3-D–must be labeled with its title, price, and the artist's name.
  3. All sales will be for whole-dollar amounts.
  4. Multiple copies of a single image may be entered in the show so long as fixed (Quicksale) pricing is used. Up to 10 copies of any item will be accepted. We will provide long nose hooks for hanging multiple copies. We do not have a separate space for displaying or selling prints.
  5. Mechanically reproduced work is welcome to be displayed or sold. To use auction pricing, only one copy may be entered and the edition must be limited to no more than 50 copies. Larger edition or undocumented prints must be entered at fixed (Quicksale) prices.
  6. Once an item has been entered in the Art Show, it may not be withdrawn or the conditions of sale (e.g., the minimum bid amount) changed without the consent of the Art Show Director.
  7. All entries of original art or prints must be your own work (or copies of your own work) on a science fiction, fantasy or fannish theme. We will not permit the resale of previously purchased artwork.
  8. In order to be represented by an agent at the convention, you must complete the agency section of the reservation form and provide your agent with a signed letter of agency to present at the Art Show.
  9. Your artwork and prints are not officially checked in to the Art Show until the control sheets have been checked and signed by a staff member.
  10. Our checkin deadline is 9:00pm on Friday. An extended deadline of 10:00am Saturday is available by advance request. Space reservations will not be held past the checkin deadline. The show will be open to the general convention membership starting at 6:00pm on Friday. If you can, please plan to be set up by that time. Please call the hotel at 617-532-4600 and ask for Arisia Operations if you have an unplanned delay. Unclaimed space will be forfeited (along with fees paid) and reassigned to walk-in art.
  11. Please keep our Artist Check-out hours in mind and plan on having your items out of the Art Show before the end of Artist Check-out so that we may clear the room as soon as possible. We reserve the right to remove artwork from its display space in order to expedite the tear-down process.
  12. The Arisia Art Show does not provide insurance coverage for art entered in the show or during shipping. You should ensure that your own insurance will cover your art.
  13. Art sales do not include reproduction rights. The artist and buyer must negotiate separately in accordance with current copyright laws.
  14. For your protection, photography will not be permitted in the Art Show, with the exception of supervised, professional press and Arisia, Inc. If you object to having your works used, with credit, by press reviewing the convention or by Arisia, Inc. in its publications, please indicate this on your reservation form.
  15. Please indicate on your reservation whether you are willing to allow members to touch your artwork as part of the Access Docent Tour for the visually impaired.
  16. Once artwork is sold via Quicksale, no bids may be placed for the piece. Artwork receiving silent auction bids will become ineligible for Quicksale and will be sold to the highest bidder.
  17. ARISIA ‘15 will make all efforts to mail checks to the artists promptly. Checks will be made payable to the artist unless otherwise requested by the artist in writing.
  18. FULL PAYMENT MUST ACCOMPANY ALL RESERVATIONS. We encourage the use of PayPal and online registration. If you wish to pay by any other method, are a Student or have a question regarding your payment, please check the ‘Special Payment Request’ box on your reservations form and indicate your reason for this request in the accompanying note box. Students should also include the name of the school they are attending and the name and contact information of their Art Teacher. When submitted, your reservation form will be forwarded to the Art Director for approval. When approved, you will receive instructions on what to do to get your space reserved.
By submitting the online form or mailing your signed reservation form you signify that you have read and accepted these rules.

Art Show Fees

  1. The basic unit of space for flat work is the panel, which is made of pegboard and is 4’ by 4’. For 3-D art, the basic unit is the table, which is 6' long by 30" deep. Please remember that the space you reserve must include any clearance between pieces, including space for their attached bid sheets. Your artwork may not extend beyond the edge of any panel or table, and it may not interfere with any works displayed by any other artist.
  2. You are not limited to buying full panels or tables. The available fractional units and their prices are as follows:
    1 Table 72" X 30" $36
    1 Panel 4' X 4' $28
    1/2 Table 36" X 30" $18
    1/2 Panel4' X 2' $18
  3. Each artist may reserve up to four panels or two tables, or a combination of panels and tables up to a maximum of four. Requests for additional space will be granted only with the advance approval of the Art Show Director.
  4. Floor space for large, free-standing artwork will be charged at a special rate. Please email us for a rate quote and include all details about the piece(s) and supports (if any).
  5. In an effort to encourage student artists, the reservation fee for the first panel/table is waived for all high school students and any college art student enrolled full time in an accredited degree-granting institution. Please include student status documentation with your reservation.
  6. ARISIA ‘15 will accept mailed-in art and prints. There will be a $15 handling fee per artist for mailed-in art. In addition, sufficient funds must accompany the art to cover return postage and insurance. Any surplus will be returned to the artist. If you decide to mail in your art you must notify the Art Show Director of that fact at artshow@arisia.org by December 15, 2014. Mailed-in art should be sent to the following address after December 15:
    ARISIA '15 Art Show
    c/o Fortress Fine Art Storage
    99 Boston Street
    Boston, MA 02125-1143
    Do not ship art to previous addresses. Previous addresses are no longer inhabited by Arisia Art Show staff.
  7. Artwork and return postage checks or money orders must arrive at the receiving address by Jan. 5, 2015. Please include a hanging layout, or other instructions for hanging your mail-in artwork. Remember to include space for bid sheets, and keep in mind that no artwork or bid sheets may hang off of the panel. If the Art Show staff cannot reproduce your layout or you do not include a layout, some of your artwork may not be hung. In the absence of specific instructions, the Art Show staff may exclude pieces at its discretion. If you can, test your layout before mailing to be sure that everything fits in the space purchased. The more explicit your instructions, the better the chance that we will be able to hang all of your work. Bear in mind that bid sheets are 5.5" high by 4.25" wide.