[PS] programming meeting Mon 11/27

[Rachel Silber]

The programming meeting Monday 11/27 will be at my house, in Melrose.  Tem
won't be there, but Jack and I will.

We'll start at 7:30, and I plan to end no later than 10 pm.  If there's
additional discussion to be held, we'll try to continue on the lists.

The purpose of the meeting is to be ready to go for scheduling sessions at
the 12/2 meeting the following Sunday.
Specific things that I think are on the agenda are:

1 What's the overall process for getting a rough draft of the schedule
done?  What ways can we spread the work around in parallel?
What Zambia reports do we have, and what do we need?  Do we understand what
they are telling us?

2. Where are we with participant responses?  What has to be done to get
critical mass of responses so we can do scheduling?
Are there particular people MIA to whom we need to reach out to
individually?  What's the process for getting that done?

3. How are we handling requests for "special", one-off sessions that are not
panels?   What programming items need someone to
facilitate the details?  Do we need more volunteers to deal with these
things?

4. Do we want to constrain A/V to specific locations in advance of beginning
the scheduling process?  Or are we prepared to be
flexible about where and when A/V can happen?  How many A/V requests can we
handle in one programming timeslot,
both from the points of view of equipment and of people power?

5. How can program-staff people help handle the (ever-increasing as the
convention gets closer) influx of mail to program at arisia.org?

Last but not least, there is a hotel resume deadline approaching at a rapid
rate.  A SWAG for hotel, with final information to
go to hotel based on our our draft schedule on Dec 10 or thereabouts, would
be a desireable outcome from this meeting.

Rachel Silber
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