[PS] zambia 101

[Bridget J Boyle]

>> A small bit of upfront work on all our parts will make our lives
>> easier when vetting comes around. When entering in new item fill out
>> as many fields as possible. If you truly don't know how to fill it
>> out drop me a line with your phone number and I'll gladly call you
>> after 8pm before 11pm to help you threw it.
>>
>> ***
>> Please note: Persis Thorndike would prefer that anyone wanting to
>> enter a fast track idea into Zambia email her with the idea instead.
>> ***
>>
>> You have logged in and have clicked the staff tab to get to the Staff
>> page. If you can't, drop Michael mail telling him you can't get  
>> there.
>>
>> You are Now is a section called: Staff Overview. Please read this.
>>
>> Now we are going to enter a New Session.
>>
>> Go to the tab "Manage Sessions" please read this page.
>>
>> Lets say your Idea is: Intro to Adult Anime.
>>
>> Before entering your idea in please take a moment to see if there is
>> already an idea similar to yours.  To do this go to the bottom of the
>> page to "Session Search (shows same data as Precis View except on all
>> sessions)"
>> There you will find Track: (Pull down menu)  Status: (Pull down menu)
>> Lets look at Anime. Leave Status at any.
>> The new report you are looking at is all the anime session that have
>> run or failed to run in the last 3 Arisias. These include Videos,
>> Panels, Meet N Greets and Events. To help skim the whole list I would
>> use my browser's search feature.
>> Looks like there is a sessional already with a title similar to your
>> Idea.
>>
>> Lets check it out to see if it is exactly your idea.
>> Notice a number "1357" next to the title "Intro to anime" Click on
>> the number.
>>
>> You are now looking at "Edit Session"
>> As a member of the programming team you will be seeing the screen
>> Many times!
>> Now going from left to right.
>> Session # 1357 (is generated by the program so you wont be touching
>> it.) Track: Animie   Type: Panel Division: programming.
>>
>> Going down the page we see Program Guide Description:" What is it,
>> where is it, and how to find the right one for you. "
>> This could be exactly your Idea But you also note that this
>> description is very vague.
>>
>> Going further down we see Kid Category: Welcome.
>>
>> There are no other notes so we must conclude that in this instance
>> this panel is not similar to your idea.
>>
>> Now we enter go back to the top and click the tab "Manage Session"
>>
>> This time we are going "Create a New Session"
>>
>> We are back to the Same screen but now it says "Add New" Session" at
>> the top.
>>
>> you have a new Session number generated by Zambia
>> You must select a track from the pull down menu. (anime)
>> Now to type. Select the type: a panel( ie 4-6 experts and audience),
>> a participatory panel (workshop or audience debate moderated by a
>> panel of experts), a presentation (one person/group usually a slide
>> show), Meeting (Massflik or other fan group wanting to hold a meeting
>> at con) Tv (an item to be shown of ArisiaTV) Movie (a previously
>> recorded media item), Game (an activity)
>>
>> Now Division: Since you are in the Programming division we will pick
>> programming. IF the session is one that needs to move to a larger
>> venue it will get moved to Events by the Programming Divhead.
>>
>> Room set: that can be decided by the type. IE a Panel gets "Theater
>> seating w/Head..."  a game might get round table, a movie would get
>> theater, a participatory session might get classroom, etc.
>>
>> Pub. Status: public is used 99% of the time.  Pub No is not for
>> Programming to use.
>>
>> Title: try to come up with a short name that is enticing. don't worry
>> if it sounds corny. In the vetting stage we can rename it if needed.
>> It needs to be 10-48 Characters long.
>>
>> Pocket Program Text: This is a very short Bird eye view of your idea.
>> Last year we did not use this. If you fell you can sum up your idea
>> in 110 characters go ahead. If not leave it blank.
>>
>> Program Guide Description:  The is the meat of your idea.  The adcopy
>> if you will. It needs to be 10 - 500 Characters long.
>>
>> Prospective Participant Info: Say you want only people published
>> authors or Dr of Time to be a PArticipant. This is where you put  
>> that.
>>
>> Publication Characteristics are for video.
>> Duration: the Default is 1:00. ( really this is a 50 minute hour BUt
>> if your idea is 2 hours long you would change it here.
>> Est Atten: you can leave it blank. Or if you were at another Con and
>> you attended a similar panel with 90 people in a room that held 25
>> you could put 90 there.
>> Kid Category: We have chosen for our example Adult Anime.  So we
>> should change it to Not allowed.
>>
>> Status: Edit Me is the Staff default. There are further levels
>> upwards. Since our idea is a new one we will leave it at Edit ME
>>
>> As you can see there are "Required Features of Room" (these are thing
>> the room needs to have to support your idea) and "Services
>> Required" (Things we can bring into the room for the idea)
>>
>> This brings us to 3 large boxes at the bottom of the page: "Notes for
>> Participants" (things you want them to bring or emails addresses for
>> pre-con discussions Things you want the panelist to see that you
>> didn't want them to see before they became panelists), "Notes for
>> Tech and Hotel:" (Any stuff not listed in the Service Required box
>> but you still need.) and "Notes for Programming Committee:" (Things
>> you want only us to know)
>>
>> Then you would  ( but not now!!!!) hit save.
>>
>> you know have created a new session.
>>
>> Thank you for reading,
>> Bridget, Data queen & Zambia tickler
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