[ST] [SA] pubs recap

[Crystal M. Huff]

Dear staff,

All text for publication in the Restaurant Guide and Souvenir Book  
should have been submitted by now, as per the Arisia timeline and my  
last few emails to the various lists.  The RG is now at the printer,  
and the SB is well on its way to being submitted for printing, as  
well.  The only thing that can still be changed at this point is the  
staff list, so if you have changes to submit to your listed  
department/division (the current version of which is at http:// 
2008.arisia.org/staffOrgChart08) ... you should submit those staff  
list changes to publications at arisia.org (and cc webmaster at arisia.org)  
ASAP.  Yesterday would've been better, for those of you with a time  
machine.

Nearly all text for the Pocket Program should have been submitted by  
now, as well.  The deadline for Zambia submission was something like  
Dec 15th, but we extended it to the 24th as a courtesy to those who  
didn't get the memo the first time around.  The only thing that can  
still be slightly changed around in the PP is the programming  
schedule, which should be finalized via Zambia workers by January 1st  
in order to have the final draft of the PP ready for the concom proof  
on January 2nd.

If you did not receive a copy of the timeline or my prior messages  
about deadlines, I apologize.  However, folks, the convention is  
rapidly approaching.  Please recognize that publication deadlines are  
necessarily pre-con.  If you haven't gotten something in on time,  
email publications at arisia.org about it, but very little can be fixed  
at this point.  If you think you are an exception to this rule but  
don't have an explicit statement from me to that exact effect, please  
email me immediately at pubs at arisia.org to discuss.  (You are  
probably incorrect, but our department is also fallible, so we're  
willing to entertain other possibilities.)

During the convention, as previously announced, text for publication  
in the newsletter should be submitted to the Info Desk (where there  
will hopefully be a specially-marked box made by yours truly) by 6 pm  
the day before publication is desired.  If you have additional  
instructions ("please run this on Sunday instead" or whatnot), please  
specify on the same piece of paper or one stapled to the text you're  
submitting.

Info and text for the newsletter should also be emailed to  
newsletter at arisia.org anytime between now and 6 pm the day before  
publication.  The earlier you submit your text, the more likely it is  
to be published correctly, in the right edition, etc.  Email is an  
excellent invention; please use whenever possible.  It saves us the  
typing time, if nothing else.  :)

A large part of publications has to do with layout.  If you submit a  
rough draft and then later discover you need to change something, so  
long as you submit an update, that's fine.  Please don't wait until  
the last possible minute to submit something if you know it's going  
to need to be done.  We run out of room, at some point, probably  
sooner rather than later.

I look forward to this year's convention, and hope we'll all have a  
great time!

Crystal

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