New England's largest and most diverse science fiction and fantasy convention
January 16-19, 2015

Access At Arisia

Arisia is committed to being a diverse and inclusive event that attempts to provide accommodation for people with disabilities.

Arisia has the following services for attendees, available by request:

  • Alternative format publications: electronic text, Braille and large-format versions of publications
  • ASL interpreters (Sat and Sun) and CART services for Masquerade
  • Priority seating for persons with disabilities
  • Tactile tours of the Art Show and Masquerade
  • Free memberships for PCAs (Personal Care Assistants--also called “Adult-in-tow memberships”)
  • Assistive Listening Devices in the main performance space.

If you have any questions about accessibility or if you would like to request some sort of accommodation, please send an email message to access@arisia.org. We'll try our best to accommodate your needs.

ASL requests

Requests for ASL interpreters must be in by 12/30. We have the budget for one team of interpreters on Saturday 10-5 and Sunday 10-5. This is, alas not complete coverage. If more than one attendee needs the interpreter, they will need to share and work out their respective schedules. Email access@arisia.org for details.

 

Hotel Needs

Hotel reservations are open.

If you need a particular type of hotel room (such as low floor or a bathroom with grab bars) or need something specific, like one of the Westin’s manual wheelchairs, please make a standard hotel reservation, and then fill out the Special Request form with your confirmation number to let the Innkeeper know what you need. There is more information on our Hotel page

Note: The Arisia innkeeper will handle requests for the Westin. Requests for the overflow hotel (The Renaissance) must be made directly to the hotel.

 

Quiet Room

This year we will have a Quiet Room again, a space to take a break from the noise and chaos of the con and those omnipresent fluorescent lights. The room will be very simply furnished, and is likely to be a guest room on the 4th floor. The information desk will have the room number. The room number is also likely to be listed in the pocket program as well.

To help people with allergies, we are going to ask that this be a food free space. This space will also have a gender-free restroom.

 

Mobility

Arisia makes full use of the hotel facilities. Events are spread out, and a significant amount of walking will be required. There are a number of places to sit and rest in the hallways, in large corridors outside the ballrooms, near the panel rooms, and in the main lobby of the hotel. However, we recommend that if you use mobility aids, you should bring them or arrange a rental for the convention.

The hotel does have some manual wheel “push” wheelchairs available by request (through the innkeeper). The hotel also has 2-3 rental scooters, but we strongly recommend that anyone interested make arrangements ahead of time. The business center at the Westin hotel rents scooters for $50 per day.

Contact Penfield’s Business Center
Phone: (617) 532-4635
Email: penfields10@penfields.com

Penfield's now has an online form for reserving scooters,   (Choose Westin Waterfront for our hotel)

 

Service Animals

As with past years, Arisia is happy to welcome attendees with service animals. People with allergies should note that we expect a number of attendees with dogs, so they should medicate accordingly. We also ask that everyone respect the working animals and give them appropriate space. Please do not pet or otherwise distract service animals unless invited to do so by their owners.

 

We will be offering priority seating at large events for attendees who need it.

Please email access@arisia.org if you are interested in signing up.

 

If you have ideas about how we might improve Access Services in 2015, or if you would like to volunteer to help, we would love to hear from you. Please email access@arisia.org.