Last updated: September 19, 2016

If you don't see a position you like, take a look at the Org Chart. A position without a name might be open. Also you could submit a volunteer form, and we'll try to find a position for you.

Position: Wayfinding Coordinator
Responsibilities: This is both a pre-con job and at-convention job. We are looking for someone to decide what signs we need to direct people around the convention, to order those signs, and hang them up (or find someone to do this) on Thursday evening or Friday afternoon. This person may need to check and replace signs during the convention as well.

Contact: Please apply to memberservices@arisia.org

Position: Assistant Press Liaison
Responsibilities: Seeking a person with good verbal skills to share on-call rotation with the Press Liaison during the convention. This is a light-duty position (8-12 hours throughout the convention) with a small amount of work beforehand. It is a good way to get your first experience volunteering for Arisia if you don't mind being on call.

This position requires dealing with the Press and answering questions about Arisia, its history, activities, and structure. Therefore, it's best if you have several years' experience attending the con and know something about how Arisia works. You must have a device you can be paged on during the con.

Contact: Please apply to comms@arisia.org

Position: Assistant Innkeeper At-Con or Pre-Con
Responsibilities: The Innkeeper team manages the sleeping rooms at the various hotels where Arisia has signed a contract. We manage all the special requests and reservation changes for attendees. There is a strong customer focus on our team; this is a great place for being able to make connections directly with members and having a positive face on the convention. The team is looking for assistant innkeepers to help with pre-con and at-con tasks. Pre-Con assistants help with managing spreadsheets with people's reservation information making sure that changes have been processed correctly and sending confirmation emails out to attendees. This can take up to 10 hours/week starting in November up until the convention. We've been working to partially automate some of our tasks, so if you have a particular love of javascript and spreadsheets, we'd love your help. This could be a solely IT-type position for the right volunteer.

At Con- we are looking for assistant innkeepers to spend a few hours at the innkeeper help desk and answer questions about rooming. Usually this is facilitating basic check-in questions.

Contact: Please apply to innkeeper@arisia.org

Position: Promotions Coordinator
Responsibilities: This is a pre-con and at-con position. This person is in charge of contacting movie promoters and other sources to find free promotional items from science fiction properties to give to volunteers and attendees. This person needs to communicate with professional companies before the convention, arranging to get the promotional materials to the convention, and work with Staff Services to see what materials they may want for volunteers. At the convention, they will be responsible for distributing the materials, which may involve creating and maintaining a display, or arranging for a place for promoters to distribute their own materials. We have some contact information for a couple of companies, to help someone new to the position start out.

Contact: Please apply to memberservices@arisia.org

Position: Staff Den Service Staff
We are looking for several people to provide food service for the staff of Arisia.
  • Civil and courteous interaction with staff being served and others.
  • The ability to follow directions well and provide proper food service. Knowledge of cross-contamination rules and/or previous food service experience are a plus but not necessary.
  • Must have a high degree of mobility as the job requires frequent movement.

At the con, you will be expected to do the following:
  • Bus tables regularly, changing tablecloths when needed.
  • Keep ice baths properly full and cold.
  • Prepare trays and bowls of foods for serving; restock trays/bowls when empty.
  • Do various general tasks regarding keeping food tray/bowls stocked, keeping food at proper temperatures, as well as regular room maintenance/cleaning.

The minimum number of hours for each position is 6 hours at the convention total, the maximum is as many hours as each individual wants to give. Hours are available from Friday morning early (we serve Friday breakfast) through Monday evening.

Contact:Please apply to staff-den@arisia.org

Position: Staff Den Food Prep Staff
We are looking for a few people willing to sit at a table for a few hours to prepare and plate food for service.
  • Must be able to sit (or stand if the worker prefers) and prepare food, including cutting veggies, plating cold cuts, etc.
  • Must be able to follow directions
  • Must be familiar with or willing to learn rules with regard to preventing cross-contamination of food.

The minimum number of hours for each position is 6 hours at the convention total, the maximum is as many hours as each individual wants to give. Hours are available from Friday morning early (we serve Friday breakfast) through Monday evening.

Contact: Please apply to staff-den@arisia.org

Position: Web Developer(s)
Responsibilities:We need one or more web developers to help with Zambia, the open source scheduling software used by Arisia and several other cons. The work is all pre-con and can be as much as you like. In particular, we need developers willing and able to work in PHP. Other technologies we use include MySQL, Javascript, HTML, CSS, Less, and XSLT.

Contact: Please apply to staffservices@arisia.org