VOLUNTEERS WANTED FOR TEAM ARISIA

POSITIONS AVAILABLE for Arisia 2018

Last updated: June 25, 2017

If you don't see a position you like, take a look at the Org Chart. A position without a name might be open. Also you could submit a volunteer form, and we'll try to find a position for you.





Member Services Assistant Division Head
Responsibilities: The head of Member Services needs someone to help with email correspondence, organizing, cat herding, and documentation of timelines and processes for running Member Services. Ideally, they might also be able to help run an area under their supervision in case of an emergency. This is both a pre-con and at-con position.
Contact: memberservices@arisia.org


Newsdesk Lead
Responsibilities:Newsdesk Lead is responsible for creating timely on-topic posts at the request of our convention staff for promoting aspects of the convention to our members and the public. The ideal candidate would be a trustworthy and creative communicator who is comfortable working with and leading a small team of people, or working independently and in a timely manner. They have social media savvy and can do basic manipulation of web images, write/edit compelling copy, and maintain a high level of communication with our staff. The Newsdesk Lead will also be managing Arisia 2018’s at-con Newsletter, Clear Ether, which is printed daily, and working alongside a small staff of reporters.
  • This is a position for someone 18 years of age or older.
  • This position is both pre-con and at-con, and reports to the Assistant Division Head of Communications.
Contact: comms@arisia.org


Programming Track Manager
Responsibilities:Track Managers are the members of Arisia Programming Staff who are responsible for the creation and assignment of panels for all four days of the convention. Potential track managers should be able to make decisions in a timely manner, communicate comfortably via email, real-time chat, slack, etc., multitask with relative ease and work well within a team structure. It would also be extremely helpful to be at the convention for all four days if possible. Because this kind of work can get complex, having two co-managers, or a manager with an assistant, is an option.
Panel Creation and Execution Duties
  • Sort through suggestions submitted to the Brainstorming forums, panel submission form, and social media outlets, such as Facebook and LiveJournal, for new ideas for panels. This also includes coming up with your own ideas.
  • Writing descriptions of the panels to be viewed by potential panelists.
  • Assigning panelists based on the submission statements, the 1 to 5 rating system and general availability.
  • Schedule the panels using the Grid Scheduler in Zambia.
  • Work with staffing to resolve scheduling conflicts and changes as needed.
Staff Duties
  • Work with Programming Management Staff to select potential panelists from the general panelist pool as well as recruit new panelists and/or staff to participate in the convention.
  • Use Zambia for panel creation, assignment and scheduling.
  • Updating reports and notes about panelists including incoming or outgoing panelists. Spotting potential problems to prevent any conflicts during the convention.
  • All Programming Staff members are required to volunteer to work in The Nexus during convention hours.
  • Communicate openly with other Programming Staff and Programming Management about changes or any potential issues that may arise before and during the convention itself.
Tracks Available:
Assistant Literature Track Head
Gaming Track Head
Meetups Track Head
Contact: programming@arisia.org


Souvenir Book Content Manager
Responsibilities: The Souvenir Book Content Manager is responsible for coordinating the collection and organization of material that is to be used in producing the SB. There is an editorial and artistic person responsible for taking the content you will gather and doing the actual layout and design work for the SB. The SBCM job is a coordination job, not a design job.

SB content comes from many other Arisia divisions, including Programming, Events, Guest of Honor, Ad Sales, and so on. We need a person who will work with all the partner divisions to gather material and organize it so it can be used for layout and design. You will work closely with the SB Designer and all of this work is done before the convention, mostly in December.
Contact: comms@arisia.org


(Co)Assistant BEO Wrangler(s)
Responsibilities: Everything you see in Arisia function space that has been provided or set up by the hotel has been facilitated by our BEO team. A Banquet and Event Order (BEO) is how we communicate to the hotel everything from where water stations should be when to move dance floors and rearrange chairs. The BEO team members are the ones who take all of the requests from Arisia's various areas and provide them in one master communication to the hotel. Arisia has a BEO system that takes the information we need from staffers for function space hotel request, and this role uses this tool.
  • This is a pre-con only position for 1-2 people. Necessary skills include excellent ability to organize and sanity check information. Good communication skills are useful to reach out to disambiguate request information and facilitate resolution between stakeholders, but you would have support available if this sort of task came up.
  • This position is being designed as a mentored growth position, with the hope to train future BEO Wranglers. No prior experience with hotels is necessary.
Contact: hotel@arisia.org


F&B Wrangler(s)
Responsibilities: The Food & Beverage Wrangler is part of our fabulous and ninja-like BEO team. A Banquet and Event Order (BEO) is how we communicate to the hotel everything from where water stations should be when to move dance floors and rearrange chairs. This role organizes all of Arisia's food and beverage (F&B) requests make important thing happen like hor d'oeuvres at the Art Show Reception and hot tea for late night folk. The BEO team members are the ones who take all of the requests from Arisia's various areas and provide them in one master communication to the hotel. Arisia has a BEO system that takes the information we need from staffers for function space hotel request, and this role uses this tool.
  • This is a pre-con only position for 1-2 people. Necessary skills include excellent ability to organize and sanity check information. Good communication skills are useful to reach out to disambiguate request information and facilitate resolution between stakeholders, but you would have support available if this sort of task came up.
  • This position is a relatively small-in-scope but important role that is only pre-con. It is a good way to break into the mysterious world of Hotel Div. No prior experience with hotels is necessary.
Contact: hotel@arisia.org