Hotel

Hotel Reservations will open September 12th, 2017 at 11:59 AM EDT (Noon).

For more information about Arisia, you can subscribe to our email progress reports, or follow our feed at Facebook, Livejournal, Twitter


Arisia will be held at the Westin Boston Waterfront.

425 Summer Street
Boston, Massachusetts 02210

Please e-mail innkeeper@arisia.org with any questions or concerns. Also check the FAQ.


I want to ...


Making a Reservation ...

Westin Boston Waterfront Rates

Room Type Rate
King $167       
Double-Double $189       
Executive Suites; Skyline Suites; One Bedroom Harborview Suites $334        

The Westin will charge a non-refundable deposit equal to one (1) night's stay (plus applicable taxes) on December 13th, 2016, roughly one month prior to the convention. This deposit will be applied to the final room bill. To cancel a room without having to pay the deposit, you must contact the Arisia Innkeeper by December 9th at innkeeper@arisia.org. This deposit policy applies only to reservations made at The Westin, the primary convention hotel, and not the overflow hotel(s).

For more information about the deposit, please see our Hotel Deposit FAQ

  • All hotel rates are per night and do not include the 14.45% room tax.
  • All rates are for all occupancy levels, but no more than 4 people may stay in a room.
  • If you want a room on Saturday, you will also need to book Friday or Sunday night for a two night minimum. If you want a single night that is not Saturday, you will need to make a reservation for two nights and then fill out the special request form.
  • Rooms include free in-room wireless internet.
  • Reservations may be made from Thursday January 11th through Monday January 15th, 2018.  If you would like a room outside of those dates, make a reservation and use the Special Request form to request a change to your reservation dates.
  • If the reservation system says no rooms are available, try changing your arrival date (e.g. Friday instead of Thursday). If that works, fill out the Special Request form and request the desired arrival date.
  • For any special requests, cots (not available in double-double rooms), accessibility, location, etc. please fill out the Special Request Form as described below.  Any information entered into the hotel reservation page will not be honored.
  • Suites are handled by request. The deadline for a suite request is Oct 16.

The only way to reserve a hotel room for Arisia at the Westin, is to book it through Arisia. If you call their 800 number or use the public Westin website, you will be told that rooms are not available.

Reservations will open on September 12th, 2017 at 11:59 AM EDT.


Overflow - Aloft Hotel Rates

The Aloft Seaport Boston hotel is across the street and a half block from the Westin hotel. The address is
401-403 D Street
Boston, Massachusetts 02210
.
Room Type Rate
King $170.00       
Double-Double $170.00       

  • All hotel rates are per night and do not include the 14.45% room tax.
  • The rate is for all occupancy levels.
  • Reservations may be made from Thursday Jan 11th through Tuesday Jan 16th.  If you would like a room outside of those dates, make a reservation and use the Special Request form to request a change to your reservation dates.
  • If you are on the waitlist for the Westin, making a reservation at the Aloft will not hurt your chances for a room in the main hotel.

Special Room Location or Type

The deadline for special room requests is Dec 10.  This includes:

  • handicapped accessible room
  • family block
  • low floor or shabbat floor request
  • making another special request about where your room is located

For special room placement in the hotel, please do the following:

  • Make a reservation in the room block you would like to be in.  The family block is considered "active." 
  • Submit your request using the link to the Special Request Form below.
  • Accessible rooms are available in both the "active" and "quiet" blocks and will be assigned with accessibility as a primary need and quiet/active as a preference.
    • If you would like an access room close to the elevators and/or have special mobility needs please let us know in the comment section of the Special Request Form.
  • We do our best to assign people rooms but due to demand cannot always guarantee your first choice.  Any additional information is much appreciated so we can try and best meet your needs.
  • If you would like a room near a different reservation, you will need your confirmation number as well as the confirmation number for the reservation you would like to be near. 
  • All reservation changes may be combined into one form; separate form submissions are not required.



Hotel Suites

  • A limited number of suites at the Westin are available by request only for parties, families, and others.
  • Suites at the Westin consist of 1 king bedroom attached to a parlor room. There are no suites where the bedroom portion contains two double beds. Most of the parlors have a pull-out couch.
  • Priority for suites is given to parties, and requests are evaluated by the Hotel Liaison team. The suite request deadline is October 16th, and suite assignment will take place by the second week of November.
  • You must make a room reservation before filling out the Party Host and Suite Request Form (or be on the wait list for a room at The Westin).


Changing my Reservation ...

For information about canceling reservations, please scroll down to the Hotel Cancellation section.

Reservation Changes

The deadline to request changes to your reservation at either hotel is January 5th.  This includes changing your reservation dates and/or room type (king/double). 
Modifications are made on an as-available basis.  Double rooms are in high demand with the convention and while we try to accommodate all requests are not always able to do so.  Requests are filled on a first-come basis and late changes to room type may not be honored.

  • Reservations may be made from Thursday January 11th through Monday Jan 15th.  If you would like a room outside of those dates, make a reservation and use the Special Request form to request a change to your reservation dates.
  • If you want a room on Saturday, you will also need to book Friday or Sunday night for a two night minimum. If you want a single night that is not Saturday, you will need to make a reservation for two nights and then fill out the special request form.
  • All reservation changes may be combined into one form; separate form submissions are not required.

Please contact the Aloft hotel directly to change your reservation at the overflow hotel.  Their toll-free number is 1-888-796-4664


Room Need Requests

The deadline to request special items in your existing reservation is January 5th.  This includes non-feathered bedding, cots, and cribs.

  • Submit your request using the link to the Special Request Form below.
  • Rooms include free in-room wireless internet and a refrigerator.
  • Any information entered into the hotel reservation page will not be honored, you MUST fill out a special request form.
  • All reservation changes may be combined into one form; separate form submissions are not required.
  • Someone from the Arisia Staff will contact you after January 8th to confirm your request status.


Connecting Room Requests

All connecting rooms in the Westin connect from a King room to a Double room via a door in a shared wall. You cannot get two Doubles or two Kings that connect. To request a pair of connecting rooms, please make reservations for both a King room and a Double room (both rooms must be in the same block, Active or Quiet), then fill out the Special Request Form including confirmation numbers for both rooms. Connecting rooms requests are subject to availability, and the deadline for requests is December 10th.


Hotel Cancellation

To cancel your hotel room at the Westin Hotel

This will let us give your room to the next person on the waiting list.

All rooms at The Westin must be canceled by December 9th to check in to avoid incurring a penalty.

For more information about cancellations and the deposit, please see our Hotel Deposit FAQ